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congratulations!

Your wedding jut got elevated to the next level — and did I mention we're going to have so much fun along the way?

welcome to
Sweet oak events!

let's do this!

Are you as excited as I am?

I am elated to have you join our family, and together, we will create a wedding experience that you, your family and your guests will rave about for years.

Best of all, you get to enjoy the process rather than stressing about what comes next and any of the details! Below you will find our welcome guide that will walk you through our time together, answer several frequently asked questions and introduce you to your wedding planning lounge. I recommend saving this page, so you can refer back to it throughout the planning process.

event management

full service wedding planning & design

Timelines vary by the specific offering you selected - to review your planning timeline select below:

timeline

our planning             

phase 2: design ⟶

• Complete Getting to Know You & Your Budget Questionnaire
• Attend our Kickoff Coffee Date
• Choose your wedding party
• Gather guest list addresses
• Purchase needed insurance policies (see below for tips)
• Create Pinterest Inspiration board
• Have your engagement session!

during phase 1, you will:

• Reserve hotel room blocks

• Venue
• Caterer/Bar
• Photographer
• Videographer
• Band/DJ/Ceremony Musicians
• Hair & Makeup
• Transportation
• Officiant
• Bakery

• Create your budget
• Attend our kickoff coffee date
• Source, Schedule, Meet & Book all of your “one-a-day” vendors including:

during phase 1, we will:

phase 1: planning

9-12 months out:

phase 3: coordination ⟶

• Complete Design Questionnaire
• Attend Design presentation meeting
• Shop for Groomsmen, Parents, Flower Girl & Ring Bearer attire (don’t forget alterations appointments too!)

during phase 2, you will:

• Florist
• Rentals & Specialty Rentals
• Stationery Designer (save the dates go out at the 6 month mark!)
• Lighting

• Create your comprehensive Design Proposal & layout
• Attend a Design Presentation Meeting (there will be cake!)
• Source, Schedule, Meet & Book all of your Design vendors including:

during phase 2, we will:

phase 2: design

5-8 months out:

phase 4: execution ⟶

• Complete Timeline Questionnaire
• Have your bridal portrait session!
• Attend Final Venue Walkthrough
• Select Music

during phase 3, you will:

• Create your minute-by-minute timeline
• Attend final venue walkthrough
• Stuff, Seal, Stamp & Mail Invitations (& track those RSVPs!)
• Confirm all day of stationery
• Gather vendor specific information
• Arrange for Hotel Welcome Gifts

during phase 3, we will:

phase 3: coordination

2-4 months out:

phase 5: post wedding day ⟶

• Get your marriage license (guide below!)
• Attend final “Tie up Loose Ends” meeting
• Enjoy your rehearsal dinner
• Sit back, relax & soak in the wedding day bliss

during phase 4, you will:

• Send out all final details to vendors
• Attend final “Tie Up Loose Ends” meeting
• Coordinate your rehearsal
• IT’S WEDDING DAY!

during phase 4, we will:

phase 4: execution

1-2 months out:

phase 1: planning ⟶

• Pop the bubbly & enjoy your honeymoon!

during phase 5, you will:

• Meet With Necessary Vendors/Family Members to Return Items
• Blog about your wedding day

during phase 5, we will:

phase 5: post wedding day

after the ring:

back to overview ⟶
phase 5: post wedding ⟶
phase 4: execution ⟶
phase 3: coordination ⟶
phase 2: design ⟶
phase 1: planning ⟶

Here is a general outline of your planning process:

wedding planning & design

full service 

phase 2: design ⟶

• Reserve Hotel Room Blocks

• Venue
• Caterer/Bar
• Photographer
• Videographer
• Band/DJ/Ceremony Musicians
• Hair & Makeup
• Transportation
• Officiant
• Bakery

• Attend our Kickoff Coffee Date
• Choose your wedding party
• Gather guest list addresses
• Purchase needed insurance policies (see below for tips)
• Create Pinterest Inspiration board
• Have your engagement session!
• Source, Schedule, Meet & Book all of your “one-a-day” vendors including:

during phase 1, you will:

• Attend our kickoff coffee date

during phase 1, we will:

phase 1: planning

9-12 months out:

phase 3: coordination ⟶

• Shop for Groomsmen, Parents, Flower Girl & Ring Bearer attire (don’t forget alterations appointments too!)
• Shop for wedding gown & bridesmaid gowns
• Source, Schedule, Meet & Book all of your Design vendors including:

during phase 2, you will:

• Florist
• Rentals & Specialty Rentals
• Stationery Designer (save the dates go out at the 6 month mark!)
• Lighting

during phase 2, we will:

phase 2: design

5-8 months out:

• It's your time to shine, but we're always here if you need us!

phase 4: execution ⟶

• Stuff, Seal, Stamp & Mail Invitations (& track those RSVPs!)
• Confirm all day of stationery
• Complete Timeline Questionnaire
• Have your bridal portrait session!
• Attend Final Venue Walkthrough
• Select Music
• Arrange for Hotel Welcome Gifts

during phase 3, you will:

• Create your minute-by-minute timeline
• Attend final venue walkthrough
• Gather vendor specific information

during phase 3, we will:

phase 3: coordination

2-4 months out:

phase 5: post wedding day ⟶

• Get your marriage license (guide below!)
• Attend final “Tie up Loose Ends” meeting
• Enjoy your rehearsal dinner
• Sit back, relax & soak in the wedding day bliss

during phase 4, you will:

• Send out all final details to vendors
• Attend final “Tie Up Loose Ends” meeting
• Coordinate your rehearsal
• IT’S WEDDING DAY!

during phase 4, we will:

phase 4: execution

1-2 months out:

phase 1: planning ⟶

• Pop the bubbly & enjoy your honeymoon!

during phase 5, you will:

• Meet With Necessary Vendors/Family Members to Return Items
• Blog about your wedding day

during phase 5, we will:

phase 5: post wedding day

after the ring:

back to overview ⟶
phase 5: post wedding ⟶
phase 4: execution ⟶
phase 3: coordination ⟶
phase 2: design ⟶
phase 1: planning ⟶

Here is a general outline of your planning process:

event management

questions

frequently asked             

Refer back to your contract & proposal for all the details on what is included in your offering. Everything is listed out for you.

                                                       I absolutely love meeting in person! Please send me an email so we can coordinate schedules if you prefer this as well.

in person meetings —

                                             Full Service clients can book as many calls as you want! This is the number one way to ensure you get my undivided attention. If you are an Event Management client, please email me first to make sure we are using our meetings wisely.

Calendly calls  —

                             Only within two weeks of your wedding day please. Texts get lost. :)

texting —

                                                                          During office hours only please, and only if we are within your communication window! These hours are 11am-4pm Tuesday through Thursday by appointment only. Friday thru Monday is reserved for rehearsals and weddings, and you will get the same special attention when it’s your wedding weekend!

Phone Calls —

                      Unlimited! Feel free to email me your questions whenever, wherever, as many times as you want. *Emails are answered in the order in which they are received, and you can expect a response time of 48-72 hours during business hours.

email —

I LOVE talking about your wedding day just as much as you do, but I can’t be available 24/7, or I might just lose my mind. So, to combat that, here is the best way to get in touch with me:

Then, you have 60 days to get married! You can get married anywhere in NC; it doesn’t have to be in the county you received your license.

4. Get Married!


Once you go to the Register of Deeds office (you both must attend), they will verify your information, have you sign the application and issue your marriage license. There is a fee ($60 in most counties) associated that you must pay.

3. Verify your info & pay the fee


Next, you will need to call the office you plan to go to and make an appointment to sign for your marriage license. There is some documentation that you will need including your ID, social security number and your certified birth certificate if you are between the ages of 18-20.

2. Head to the Register of Deeds office


If you live in the state of North Carolina, you will need to file an application with the County Register of Deeds office. Usually, you can fill this application out online. 

1. Complete an application online


Not sure how to get your marriage license or a little confused by the technical jargon on the government website? Here is a complete step by step process for you! Keep in mind that you don't need to get your marriage license until we are within 60 days of your wedding.

You should include any vendors that will be at your wedding during dinner time. Usually this includes: coordination team, photographers, videographers, DJ/band, catering staff, officiant, venue team and any specialty vendors you are considering.

• Something that reflects your personalities like a deck of cards or a candle are all great choices.
• A small toy or activity book if they're going to be traveling with children
• An itinerary for your wedding weekend - don't forget to include your wedding hashtag if you have one.
• A guidebook or map of the area
• A thank you card or note - guests will really appreciate a simple note to let them know how thrilled you are to have them!

• Water, champagne or mini bottles of alcohol
• Snacks - cookies, popcorn, chips or sweets are a great idea
• Mints, A postcard, fridge magnet or other souvenir from the area
• Weather essentials - for warm weather weddings, think sunscreen, after sun or bug spray, for other climates, think ponchos, hand warmers and umbrellas.
• A mini hangover kit

There are a million things you could include, but here is a good place to start:

• Just Give
• Seven Hopes United
• The Good Beginning

For some, receiving a wedding gift is not what fits them best. They would rather donate their gifts to a charity of choice. Luckily, there is a registry for that.

Charity Registries

:

• Honeyfund
• Traveler’s Joy

For the couple who already has towels & cookware, here is a registry that gifts experiences and more through cash funds

Experience Registries
:

• Zola
• Blueprint Registry
• Simple Registry
• Thankful

All in one sites that allow you to register for multiple items from multiple sources

universal registries:

There are several types of registries including traditional brick and mortar store registries, cash registries that can be used for adventures and you can even ask your guests to donate to your favorite charities as well. Here are a few examples of registries we like to get you started:

• Amazon
• Target
• Bed, Bath & Beyond
• Crate & Barrel
• Neiman Marcus
• West Elm
• Macy’s
• Williams-Sonoma
• Pottery Barn

Household items, furnishings, decor and anything else you would need to make your house a home

traditional registries:

I recommend that you start building your registry as soon as possible! Ideally your registry is totally complete one month prior to your first pre-wedding event; however, it is never too late to start your registry either. Be sure to add your registry information to your wedding website, but NEVER to your save the dates or invitations. It is also important to keep checking your registry throughout the planning process and adding more to it as gifts are purchased. 

Policies for this type of coverage are generally more customizable to your needs. You can select your coverage amount, but your insurance agent will likely recommend a certain amount based on the nature of your event and how much you intend to spend. Cancellation policies start around $130 and increase from there.

• Ruined photos 
• Vendor no-shows 
• Damaged gifts

This type of insurance can also protect you if you have your event, but some extenuating circumstance causes a glitch along the way. Examples of this include:

• Vendor bankruptcy
• Accident or Illness
• Extreme weather conditions (i.e hurricanes, tornadoes, etc.)
• Fire
• Military deployment
• Hospitalization
• Worldwide pandemics (i.e COVID-19, etc.)

                                                            Cancellation insurance provides coverage against lost deposits and non-refundable payments made towards your event as well as postponements, cancellations or other unforeseen and extreme circumstances such as:


                                                             Cancellation insurance provides coverage against lost deposits and non-refundable payments made towards your event as well as postponements, cancellations or other unforeseen and extreme circumstances such as:

Cancellation Insurance  —

                                                           If your venue requires insurance, this is likely the one they require. This type of insurance helps protect you if someone causes damage to the venue or is injured at your event or on their way home. Policies start around $75 and go up from there.

liability insurance —

You can find more detailed knowledge of event insurance and pricing from the companies listed below. Insurance agents are far more knowledgeable about this concept than I am, so they are your best source of information if you have questions. Please reach out to them if you need help deciding if event insurance is right for you. You can also speak with your personal insurance agent for your home or car and see if they offer event insurance as an addition to your current policy. There are many companies that provide wedding insurance, but here are a few that I recommend: Ireland Insurance Agency, Wedsafe, Wedding Protector and Progressive.

Event insurance is generally optional, though some venues require it. Here is some information on event insurance to help you decide if you want to purchase it. I recommend that you highly consider it to protect yourself and your investment against the unknown. There are generally two types of event insurance: Liability and Cancellation.

We strongly recommend assigning guests to tables instead of open seating. If you are having a preselected plated meal you will need to denote each guest's entree choice. This can be done by doing individual place cards and assigning guests to seats at the table. Open seating often leads to families and friends being separated and single seats at each table going to waste.

For your invitations, number the back of your RSVP and coordinate it with your guest list. That way, if a guest forgets to write their name (or you just can't read it), you can figure out who it is.

helpful hint:

Typically you will send your Save the Dates anywhere from 6-8 MONTHS out from the wedding date and your Invitations 6-8 WEEKS from the wedding date. You may want to air on the 8 month/week side when sending if you are expecting a lot of out of town guests or if your wedding is taking place during a holiday weekend.

2:30pm: Hair & Makeup to finish
3:00pm: Wedding Attire on
3:30pm: First Look & Wedding Party Photos
5:00pm: First Guest Arrival, Wedding Party Hidden
5:30pm: Ceremony Begins
6:00pm: Cocktail Hour
7:00pm: Reception Doors Open, Introductions, Special Dances, Welcome/Blessing
7:30pm: Dinner is served
8:30pm: Toasts & Cake Cutting
9:00pm: Open Dancing
11:00pm: Reception Concludes & Grand Exit

Here is a sample timeline based on a 5:30pm ceremony start time:

These questions help us determine the best time for your ceremony based on wedding day wishes as well as best lighting!

• Would you like to do a first look with your partner?
• How long do you anticipate the ceremony lasting?
• When is sunset?

Before deciding on a ceremony start time, here are a few questions to ask yourself:

vendors

preferred      

  • Summerfield Farms
  • Hayfield at Murchison Farms
  • WinMock at Kinderton
  • Carolina Grove
  • Barn at Reynolda Village
  • The Bradford
  • Merrimon-Wynne House
  • The Barn of Chapel Hill
  • The Umstead Hotel & Spa
  • Cannon Green
  • Old Edwards Inn
  • Montage Palmetto Bluff
  • Kiawah Resort
  • Private Estates (ask about our tented events!)

  • Annie Timmons Photography
  • Amanda Somerville Photography
  • Wyeth Augustine Photography
  • Jamie Vinson Photography
  • Amanda Castle Photography
  • Sacia Matthews Photography
  • Ellie McKinney Photography
  • Danielle James Photography
  • Perry Vaile Photography
  • Radian Photography
  • Alaina Ronquillo Photography
  • Demi Mabry Photography


  • Cassie Hiatt Films
  • Matt & Meredith Films
  • Lucky Penny Films
  • When Two Become One Films
  • Serrano Film Co.
  • Twenty One Films



  • HL Catering
  • Donovan's Dish Catering
  • Rocky Top Catering
  • 1618 On Location
  • Pepper Moon Catering
  • Cook Shack Catering
  • Catering Company of Chapel Hill
  • Two Roosters Ice Cream

  • Curated Events Raleigh
  • Party Makers Event Rental
  • American Party Rentals
  • BBJ & La Tavola
  • Greenhouse Picker Sisters
  • Cottage Luxe
  • Nuage Designs
  • The Prettiest Pieces


  • The Beauty Tribe
  • Canvas & Coif
  • Kaitlyn Elizabeth Styling
  • SMG Beauty Co.
  • WINK Hair & Makeup
  • Mena Garcia Beauty
  • Margaret Snider Co.

  • Magnolia Pen & Paper
  • Ashley Triggiano (also offers Live Wedding Painting)
  • Ivy & Linen Design
  • Em Paper Co
  • Meriweather Designs
  • Calligraphy by Carole
  • Olive Paper



  • Brewmasters
  • POUR Bar
  • Artful Libations
  • Vita Mielie


  • Triangle Corporate Coach
  • Carolina Classic Car Rentals
  • Great Raleigh Trolley
  • North Hills Transportation
  • Triad Trolleys
  • Black Tie Transportation



  • Ashley Triggiano (Live Wedding Painter)
  • Jillian Darville Art (Live Wedding Painter)
  • By Brittany Branson (Live Wedding Painter)
  • Alpha Lit (Marquee Letters)
  • Poppy & Co (Bridesmaid Gifts/Accessories)
  • A Signature Welcome (Welcome Gifts)

  • Artsy Cakesy
  • Sugar Euphoria
  • Ashley Cakes
  • Cake & All Things Yummy
  • Vanilla & The Bean
  • The Cupcake Shoppe

  • White Bridal Boutiques
  • Laced With Grace
  • Bellissima
  • Alexia’s Bridal
  • The Magnolia Bride
  • Simply Stunning by Divas
  • Gilded Bridal

  • East Coast Entertainment
  • Sam Hill Entertainment
  • Dow Oak Events
  • Bunn DJ Company
  • Spare Change
  • Southern Entertainment
  • A Town A List
  • Heads Up Penny


  • Rhonda Hicks Floral Designs
  • Joneswell Florals
  • Green Bee Floral Designs
  • OnceGathered
  • Bowerbird Designs
  • Meristem Florals
  • Hathaway Floral Design
  • Blossom Bay Floral Design

@sweetoakevents

@sweetoakevents

@sweetoakevents

(276) 692-7960

hello@sweetoakevents.com

Your wedding day will be the best day of your life because you are marrying your best friend in the whole world. Let’s plan a party worthy of that commitment. Sounds good? I thought it might.
Here’s my contact information in case you need me:

for you!

here

I'm 

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wedding planner in raleigh, nc. Available Worldwide.