let's do this!
I am elated to have you join our family, and together, we will create a wedding experience that you, your family and your guests will rave about for years.
Best of all, you get to enjoy the process rather than stressing about what comes next and any of the details! Below you will find our welcome guide that will walk you through our time together, answer several frequently asked questions and introduce you to your wedding planning lounge. I recommend saving this page, so you can refer back to it throughout the planning process.
event management
full service wedding planning & design
• Complete Getting to Know You & Your Budget Questionnaire
• Attend our Kickoff Coffee Date
• Choose your wedding party
• Gather guest list addresses
• Purchase needed insurance policies (see below for tips)
• Create Pinterest Inspiration board
• Have your engagement session!
• Reserve hotel room blocks
• Venue
• Caterer/Bar
• Photographer
• Videographer
• Band/DJ/Ceremony Musicians
• Hair & Makeup
• Transportation
• Officiant
• Bakery
• Create your budget
• Attend our kickoff coffee date
• Source, Schedule, Meet & Book all of your “one-a-day” vendors including:
• Complete Design Questionnaire
• Attend Design presentation meeting
• Shop for Groomsmen, Parents, Flower Girl & Ring Bearer attire (don’t forget alterations appointments too!)
• Florist
• Rentals & Specialty Rentals
• Stationery Designer (save the dates go out at the 6 month mark!)
• Lighting
• Create your comprehensive Design Proposal & layout
• Attend a Design Presentation Meeting (there will be cake!)
• Source, Schedule, Meet & Book all of your Design vendors including:
• Complete Timeline Questionnaire
• Have your bridal portrait session!
• Attend Final Venue Walkthrough
• Select Music
• Create your minute-by-minute timeline
• Attend final venue walkthrough
• Stuff, Seal, Stamp & Mail Invitations (& track those RSVPs!)
• Confirm all day of stationery
• Gather vendor specific information
• Arrange for Hotel Welcome Gifts
• Get your marriage license (guide below!)
• Attend final “Tie up Loose Ends” meeting
• Enjoy your rehearsal dinner
• Sit back, relax & soak in the wedding day bliss
• Send out all final details to vendors
• Attend final “Tie Up Loose Ends” meeting
• Coordinate your rehearsal
• IT’S WEDDING DAY!
• Pop the bubbly & enjoy your honeymoon!
• Meet With Necessary Vendors/Family Members to Return Items
• Blog about your wedding day
Here is a general outline of your planning process:
• Reserve Hotel Room Blocks
• Venue
• Caterer/Bar
• Photographer
• Videographer
• Band/DJ/Ceremony Musicians
• Hair & Makeup
• Transportation
• Officiant
• Bakery
• Attend our Kickoff Coffee Date
• Choose your wedding party
• Gather guest list addresses
• Purchase needed insurance policies (see below for tips)
• Create Pinterest Inspiration board
• Have your engagement session!
• Source, Schedule, Meet & Book all of your “one-a-day” vendors including:
• Attend our kickoff coffee date
• Shop for Groomsmen, Parents, Flower Girl & Ring Bearer attire (don’t forget alterations appointments too!)
• Shop for wedding gown & bridesmaid gowns
• Source, Schedule, Meet & Book all of your Design vendors including:
• Florist
• Rentals & Specialty Rentals
• Stationery Designer (save the dates go out at the 6 month mark!)
• Lighting
• It's your time to shine, but we're always here if you need us!
• Stuff, Seal, Stamp & Mail Invitations (& track those RSVPs!)
• Confirm all day of stationery
• Complete Timeline Questionnaire
• Have your bridal portrait session!
• Attend Final Venue Walkthrough
• Select Music
• Arrange for Hotel Welcome Gifts
• Create your minute-by-minute timeline
• Attend final venue walkthrough
• Gather vendor specific information
• Get your marriage license (guide below!)
• Attend final “Tie up Loose Ends” meeting
• Enjoy your rehearsal dinner
• Sit back, relax & soak in the wedding day bliss
• Send out all final details to vendors
• Attend final “Tie Up Loose Ends” meeting
• Coordinate your rehearsal
• IT’S WEDDING DAY!
• Pop the bubbly & enjoy your honeymoon!
• Meet With Necessary Vendors/Family Members to Return Items
• Blog about your wedding day
Refer back to your contract & proposal for all the details on what is included in your offering. Everything is listed out for you.
I absolutely love meeting in person! Please send me an email so we can coordinate schedules if you prefer this as well.
Full Service clients can book as many calls as you want! This is the number one way to ensure you get my undivided attention. If you are an Event Management client, please email me first to make sure we are using our meetings wisely.
Only within two weeks of your wedding day please. Texts get lost. :)
During office hours only please, and only if we are within your communication window! These hours are 11am-4pm Tuesday through Thursday by appointment only. Friday thru Monday is reserved for rehearsals and weddings, and you will get the same special attention when it’s your wedding weekend!
Unlimited! Feel free to email me your questions whenever, wherever, as many times as you want. *Emails are answered in the order in which they are received, and you can expect a response time of 48-72 hours during business hours.
Then, you have 60 days to get married! You can get married anywhere in NC; it doesn’t have to be in the county you received your license.
Once you go to the Register of Deeds office (you both must attend), they will verify your information, have you sign the application and issue your marriage license. There is a fee ($60 in most counties) associated that you must pay.
Next, you will need to call the office you plan to go to and make an appointment to sign for your marriage license. There is some documentation that you will need including your ID, social security number and your certified birth certificate if you are between the ages of 18-20.
If you live in the state of North Carolina, you will need to file an application with the County Register of Deeds office. Usually, you can fill this application out online.
You should include any vendors that will be at your wedding during dinner time. Usually this includes: coordination team, photographers, videographers, DJ/band, catering staff, officiant, venue team and any specialty vendors you are considering.
• Something that reflects your personalities like a deck of cards or a candle are all great choices.
• A small toy or activity book if they're going to be traveling with children
• An itinerary for your wedding weekend - don't forget to include your wedding hashtag if you have one.
• A guidebook or map of the area
• A thank you card or note - guests will really appreciate a simple note to let them know how thrilled you are to have them!
• Water, champagne or mini bottles of alcohol
• Snacks - cookies, popcorn, chips or sweets are a great idea
• Mints, A postcard, fridge magnet or other souvenir from the area
• Weather essentials - for warm weather weddings, think sunscreen, after sun or bug spray, for other climates, think ponchos, hand warmers and umbrellas.
• A mini hangover kit
• Just Give
• Seven Hopes United
• The Good Beginning
For some, receiving a wedding gift is not what fits them best. They would rather donate their gifts to a charity of choice. Luckily, there is a registry for that.
• Honeyfund
• Traveler’s Joy
For the couple who already has towels & cookware, here is a registry that gifts experiences and more through cash funds
• Zola
• Blueprint Registry
• Simple Registry
• Thankful
All in one sites that allow you to register for multiple items from multiple sources
There are several types of registries including traditional brick and mortar store registries, cash registries that can be used for adventures and you can even ask your guests to donate to your favorite charities as well. Here are a few examples of registries we like to get you started:
• Amazon
• Target
• Bed, Bath & Beyond
• Crate & Barrel
• Neiman Marcus
• West Elm
• Macy’s
• Williams-Sonoma
• Pottery Barn
Household items, furnishings, decor and anything else you would need to make your house a home
Policies for this type of coverage are generally more customizable to your needs. You can select your coverage amount, but your insurance agent will likely recommend a certain amount based on the nature of your event and how much you intend to spend. Cancellation policies start around $130 and increase from there.
• Ruined photos
• Vendor no-shows
• Damaged gifts
This type of insurance can also protect you if you have your event, but some extenuating circumstance causes a glitch along the way. Examples of this include:
• Vendor bankruptcy
• Accident or Illness
• Extreme weather conditions (i.e hurricanes, tornadoes, etc.)
• Fire
• Military deployment
• Hospitalization
• Worldwide pandemics (i.e COVID-19, etc.)
Cancellation insurance provides coverage against lost deposits and non-refundable payments made towards your event as well as postponements, cancellations or other unforeseen and extreme circumstances such as:
Cancellation insurance provides coverage against lost deposits and non-refundable payments made towards your event as well as postponements, cancellations or other unforeseen and extreme circumstances such as:
If your venue requires insurance, this is likely the one they require. This type of insurance helps protect you if someone causes damage to the venue or is injured at your event or on their way home. Policies start around $75 and go up from there.
You can find more detailed knowledge of event insurance and pricing from the companies listed below. Insurance agents are far more knowledgeable about this concept than I am, so they are your best source of information if you have questions. Please reach out to them if you need help deciding if event insurance is right for you. You can also speak with your personal insurance agent for your home or car and see if they offer event insurance as an addition to your current policy. There are many companies that provide wedding insurance, but here are a few that I recommend: Ireland Insurance Agency, Wedsafe, Wedding Protector and Progressive.
We strongly recommend assigning guests to tables instead of open seating. If you are having a preselected plated meal you will need to denote each guest's entree choice. This can be done by doing individual place cards and assigning guests to seats at the table. Open seating often leads to families and friends being separated and single seats at each table going to waste.
For your invitations, number the back of your RSVP and coordinate it with your guest list. That way, if a guest forgets to write their name (or you just can't read it), you can figure out who it is.
2:30pm: Hair & Makeup to finish
3:00pm: Wedding Attire on
3:30pm: First Look & Wedding Party Photos
5:00pm: First Guest Arrival, Wedding Party Hidden
5:30pm: Ceremony Begins
6:00pm: Cocktail Hour
7:00pm: Reception Doors Open, Introductions, Special Dances, Welcome/Blessing
7:30pm: Dinner is served
8:30pm: Toasts & Cake Cutting
9:00pm: Open Dancing
11:00pm: Reception Concludes & Grand Exit
These questions help us determine the best time for your ceremony based on wedding day wishes as well as best lighting!
• Would you like to do a first look with your partner?
• How long do you anticipate the ceremony lasting?
• When is sunset?
vendors
@sweetoakevents
@sweetoakevents
@sweetoakevents
(276) 692-7960
hello@sweetoakevents.com
Your wedding day will be the best day of your life because you are marrying your best friend in the whole world. Let’s plan a party worthy of that commitment. Sounds good? I thought it might.
Here’s my contact information in case you need me:
here
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